BUILT FOR YOUR SCHOOL
No two schools are the same.
Neither should their community partnership be.
SPACES creates a bespoke Community Partnership Management model around your facilities, priorities and ambitions — balancing community impact, sustainable income and operational simplicity.
A PARTNERSHIP BUILT AROUND YOU
SPACES provides a fully managed Community Partnership Management service, designed around your school, your facilities and your ambitions.
Every school is different. Its facilities, operating hours, community, priorities and ambitions are different too. A successful partnership recognises that from the outset.
Together, we establish the parameters of the partnership — which facilities can be utilised, when they are available for community use and any operational boundaries that need to be protected. The school day always comes first.
SPACES identifies the opportunities — We assess demand, identify potential users, develop relationships and determine how your facilities can generate greater community use and sustainable income.
SPACES takes responsibility for the community operation — We develop demand, manage enquiries and bookings, build customer relationships and provide trained SPACES Venue Hosts to support the safe and professional delivery of community use on site.
Our role doesn't stop once the bookings begin.
We continually review utilisation, customer demand and financial performance, identifying opportunities to bring more of your facilities into productive use and create greater value for both the school and the wider community.
Your school facilities provide the opportunity.
SPACES makes it work.
Every partnership differs. Our responsibility for making it work doesn't.
THE MODEL FLEXES, THE MANAGEMENT DOESN'T
END-TO-END OPERATIONAL MANAGEMENT
Market and promote your facilities
Analyse local demand and develop facility pricing strategies
Generate new leads and opportunities
Receive, manage and convert enquiries
Build strong, long-term customer relationships
Identify new community opportunities and external funding initiatives
Manage customer payments, schedules and payment terms
Continually 'map' and review facility utilisation
Monitor financial performance and identify opportunities for growth
ON-SITE MANAGEMENT
Recruit, train and manage dedicated SPACES Venue Hosts
Deliver excellent customer service on site
Oversee facility set-up and reset for school use
Support the safe and professional use of school facilities
Open, manage and securely close the site for community use
FULLY MANAGED MEANS FULLY MANAGED
From developing the opportunity to managing the venue, SPACES takes care of the community operation.
SPACES BEHIND THE SCENES
Manage all partnership administration
Manage staffing, shift rota, absence and special-event cover
Coordinate with and support school site teams where required
Manage day-to-day operational issues
Liaise with the school around priority events, including parents' evenings and open evenings
Develop and manage a dedicated social media presence across relevant platforms
Provide clear and consistent operational and financial performance reporting to the school
YOU SET THE PARAMETERS
SPACES MAKES IT HAPPEN
We believe SPACES should earn the right to become your long-term partner. That's why Year One gives your school the opportunity to experience a fully managed Community Partnership — and see the results for itself.
YEAR ONE
Proving ourselves.
PROVING OURSELVES
Demonstrate the value before asking for longer-term commitment.
BUILT TO GROW
Move into a rolling or longer-term partnership when the time is right.
EARNING YOUR TRUST
We earn the right to become your long-term partner
A partnership built on performance, not obligation.
3 MONTHS
Freedom to step away.
COMPLETE FLEXIBILITY
Three months' notice during Year One.
MONTHLY RETURN
Regular school profit-share payments in arrears.
MONTHLY
School receives its return.
LOW RISK
Professional management without a long-term commitment from day one.
PARTNERSHIP REVIEWS
Half-termly operational and financial performance reporting.
MAKING YOUR FACILITIES PAY
Money talks. So let's look at the numbers.
Your facilities already exist. The opportunity is to make them work harder.
SPACES develops community use around the facilities your school chooses to make available — generating additional income without asking your existing team to take on another operation.
We cover the cost of delivering the community operation. The income generated pays those costs first, and the remaining profit is shared with your school.
NO MANAGEMENT FEE. NO STAFFING BILL.
NO UPFRONT INVESTMENT FROM THE SCHOOL.
COMMUNITY HIRE INCOME
↓
Staffing • Booking systems • Marketing • Administration • Operational delivery
OPERATING COSTS
↓
NET PARTNERSHIP PROFIT
↓
SHARED BETWEEN YOUR SCHOOL + SPACES
If the partnership performs, we both benefit.
WHAT COULD GROWTH LOOK LIKE?
How a SPACES partnership can develop
Every school is different. This example simply demonstrates how developing community use, increasing facility utilisation and building long-term customer relationships can translate into growing income and an increasing return to the school.
YEAR 1: ESTABLISH
WHAT HAPPENS NEXT...
Before proposing a partnership, SPACES assesses your facilities, available hours, existing utilisation, local demand and operating requirements.
We then build a financial model around your school.
YEAR 2: ACCELERATE
YEAR 3: EXPAND
YEAR 4: OPTIMISE
YEAR 5: MATURE
EMPTY SPACE EARNS NOTHING.
The right community partnership changes that.